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About University Events
As the campus hub for event planning and management, the Office of University Events exists to guide your organization through UK’s event submission process. In addition to securing space and advising on program design, event managers are trained to also assist in the coordination of service providers. Let our team assist you by identifying on and off campus vendors and let our production specialists take your event to the next level with light shows, sound systems, and unparalleled service and technical knowledge! Submit an event request to begin your journey with us! Please visit meetatbigblue.uky.edu to start planning your event at the University of Kentucky!
University Events Office
Gatton Student Center, Suite A150
160 Avenue of Champions
Lexington, KY 40506-0676
Requesting an Event Space
- Requests for Fall 2023 meeting and tabling events are now open. Spring 2024 meeting and tabling requests open on December 1st.
- As of Fall 2021, a new policy from the Dean of Students Office went into effect regarding all activities and events hosted by registered student organizations. This policy outlines the requirements for all student organizations to follow when hosting events of any kind on or off-campus. Find full information on the policy here.
- Click the Help/How To Videos for help using this website. For additional technical support with EMS, contact EMStechsupport@uky.edu.
- Request forms are assigned by group type. Seeing the link to a request form does not guarantee access.
- Event requests must be submitted at least two weeks in advance. For meeting requests, select your assigned request form to see booking rules.
Event Pricing was last updated June 2023
Need help scheduling your university event?
The Office of University Events exists to guide your organization through UK’s event submission process. Let our team assist you by identifying on and off campus vendors and let our production specialists take your event to the next level with light shows, sound systems, and unparalleled service and technical knowledge!
Looking for more?
Check out the latest events, here.
If you have communication needs that need to appear on the digital screens around the Gatton Student Center click the link below to submit your digital content.
Production Services provides sound, lighting, and video projection support for all kinds of events on campus, both large and small. From concerts to lectures, movies to plays, fashion shows to press conferences, and everything in between, we provide the technical support you need to make your program a success. Please email EventProduction@uky.edu or call 859-257-6617 to find out how we can help you with your event.
If you are a UK student and would like to work with the technical production of events, please email EventProduction@uky.edu or call 859-257-3164 to see if the Production Services team would be a good fit for you.
Production Services Pricing
Each event is different and has individual needs. For prices, please contact your Production Manager or the University Events Production Team to discuss what we can provide for your event and provide an accurate cost estimate.
Blue Box Ticketing
The Student Involvement Box Office manages ticketing needs for a number of on-campus events, organizations, and venues (excluding Athletics, UK Opera Theatre, UK Theater, and Singletary Center events).
The Box Office also acts as a collection hub for DanceBlue donations, DanceBlue dancer fees, Alternative Service Break program fees, and other program and registration related fees.
For ticket sales or inquiries, contact us at 859-257-TICS (8427)
WePresent and Crestron AirMedia
Having trouble connecting to the display in your meeting room?
Check with the front desk staff to help assist with connection issues.
UKY catering is a service we offer campus wide for events. Our #1 goal is to ensure our students and visitors are feed with the best quality food, for a satisfied and delicious experience.
Please note, ALL Gatton Student Center events must be served by UK catering.
To place a catering order please click here.
Am I required to get my event approved if I didn't reserve space with the Office of University Events?
Yes. All events on campus are required to obtain approval through the Office of University Events before they can be promoted or space can be confirmed. As of January 15, 2021, all off-campus student organization events also require approval.
How do I schedule a space inside the GSC?
Use EMS at https://meetatbigblue.uky.edu/, the University Events event scheduling software, to book space in the Gatton Student Center. Within this system, clients can search for available spaces and request additional services (furniture, AV needs, etc.)
Does GSC provide Tables and Chairs?
Yes. To discuss your setup needs, please consult your event manager.
Does GSC charge for spaces?
Please see Room Rates above or find them HERE.